Privacy Policy

1 Data protection at a glance

1.1 General information

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is any data that can be used to identify you personally. Detailed information on the subject of data protection can be found in our data protection declaration listed below this text.

1.2 Data collection on this website

1.2.1 Who is responsible for data collection on this website?

Data processing on this website is carried out by the website operator, the German Institute for Human Rights (DIMR, hereinafter also referred to as "we"/"us"). You can find the contact details in the legal notice of this website.

1.2.2 How do we collect your data?

On the one hand, your data is collected when you provide it to us. This may, for example, be data that you enter in a contact form.

Other data is collected automatically or with your consent by our IT systems when you visit the website. This is primarily technical data (e.g. internet browser, operating system or time of page view). This data is collected automatically as soon as you enter this website.

1.2.3 What do we use your data for?

Some of the data is collected to ensure that the website is provided without errors. Other data may be used to analyse your user behaviour.

1.2.4 What rights do you have with regard to your data?

You have the right to receive information about the origin, recipient and purpose of your stored personal data free of charge at any time. You also have the right to request the correction or deletion of this data. If you have given your consent to data processing, you can revoke this consent at any time for the future. You also have the right to request the restriction of the processing of your personal data under certain circumstances. You also have the right to lodge a complaint with the competent supervisory authority.

You can contact us at any time at the address given in the legal notice if you have any further questions on the subject of data protection.

1.3 Analysis tools and tools from third-party providers

When you visit this website, your surfing behaviour may be statistically evaluated. This is primarily done using so-called analysis programmes.

Detailed information on these analysis programmes can be found in the "Analysis tools and advertising" section of this privacy policy.

2 Hosting and Content Delivery Networks (CDN)

2.1 External hosting

This website is hosted by an external service provider (hoster). The personal data collected on this website is stored on the hoster's servers. This may primarily involve IP addresses, contact requests, meta and communication data, contract data, contact details, names, website access and other data generated via a website.

The hoster is used for the purpose of fulfilling the contract with our potential and existing customers (Art. 6 para. 1 lit. b GDPR) and in the interest of a secure, fast and efficient provision of our online offer by a professional provider (Art. 6 para. 1 lit. f GDPR).

Our hoster will only process your data to the extent necessary to fulfil its performance obligations and follow our instructions with regard to this data.

The DIMR uses the following hoster:

Mittwald CM Service GmbH & Co. KG
Königsberger Straße 4-6
32339 Espelkamp

Telephone: +49-5772-293-100

HRA: 6640, AG Bad Oeynhausen
VAT ID No.: DE814773217

General partner: Robert Meyer Verwaltungs GmbH

2.1.1 Conclusion of a contract for order processing

In order to guarantee data protection-compliant processing, we have concluded an order processing contract with our hoster.

3 General notes and mandatory information

3.1 Data protection

The operators of these pages take the protection of your personal data very seriously. We treat it confidentially and in accordance with the statutory data protection regulations and this privacy policy.

When you use this website, various personal data is collected. Personal data is data that can be used to identify you personally. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.

We would like to point out that data transmission over the Internet (for example, when communicating by e-mail) may be subject to security vulnerabilities. Complete protection of data against access by third parties is not possible.

3.2 Information on the controller

The controller responsible for data processing on this website is

German Institute for Human Rights
Zimmerstraße 26/27
10969 Berlin

Telephone: 030 25 93 59-0
E-mail: [email protected]

The controller is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data (e.g. names, e-mail addresses or similar).

3.3 Storage period

Unless a more specific storage period has been specified in this privacy policy, your personal data will remain with us until the purpose for data processing no longer applies. If you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g. retention periods under tax or commercial law); in the latter case, deletion will take place after these reasons no longer apply.

3.4 Data protection officer required by law

We have appointed a data protection officer for our company:

WIEMER ARNDT UG (haftungsbeschränkt)
Rebecca Wiemer
Marienstrasse 25
10117 Berlin

Telephone: +49 (0)30 403 649 830
E-mail: kontakt(at)wiemer-arndt.de

3.5 Note on data transfer to the USA

Among other things, tools from companies based in the USA are integrated on our website. If these tools are active, your personal data may be transferred to the US servers of the respective companies. We would like to point out that the USA is not a safe third country within the meaning of EU data protection law. US companies are obliged to disclose personal data to security authorities without you as the data subject being able to take legal action against this. It can therefore not be ruled out that US authorities (e.g. secret services) may process, analyse and permanently store your data on US servers for surveillance purposes. We have no influence on these processing activities.

4 Rights of data subjects

4.1 Revocation of your consent to data processing

Many data processing operations are only possible with your explicit consent. You can withdraw your consent at any time. The legality of the data processing carried out until the revocation remains unaffected by the revocation.

4.2 Right to object to data collection in special cases and to direct advertising (Art. 21 GDPR)

If data processing is carried out on the basis of Art. 6 para. 1 lit. e or f GDPR, you have the right to object to the processing of your personal data at any time for reasons arising from your particular situation; this also applies to profiling based on these provisions. The respective legal basis on which processing is based can be found in this privacy policy. If you object, we will no longer process your personal data concerned unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or the processing serves the establishment, exercise or defence of legal claims (objection pursuant to Art. 21 (1) GDPR).

If your personal data are processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing; this also applies to profiling insofar as it is associated with such direct marketing. If you object, your personal data will subsequently no longer be used for the purpose of direct marketing (objection pursuant to Art. 21 (2) GDPR).

4.3 Right to lodge a complaint with the competent supervisory authority

In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, place of work or place of the alleged violation. The right to lodge a complaint is without prejudice to any other administrative or judicial remedies.

4.4 Right to data portability

You have the right to have data that we process automatically on the basis of your consent or in fulfilment of a contract handed over to you or to a third party in a commonly used, machine-readable format. If you request the direct transfer of the data to another controller, this will only take place if it is technically feasible.

4.5 Information, erasure and rectification

Within the framework of the applicable legal provisions, you have the right to free information about your stored personal data, its origin and recipients and the purpose of the data processing and, if necessary, a right to correction or deletion of this data at any time. You can contact us at any time at the address given in the legal notice if you have further questions on the subject of personal data.

4.6 Right to restriction of processing

You have the right to request the restriction of the processing of your personal data. To do so, you can contact us at any time at the address given in the legal notice. The right to restriction of processing exists in the following cases:

If you dispute the accuracy of your personal data stored by us, we generally need time to verify this. For the duration of the review, you have the right to request that the processing of your personal data be restricted.
If the processing of your personal data was/is unlawful, you can request the restriction of data processing instead of erasure.
If we no longer need your personal data, but you need it for the exercise, defence or assertion of legal claims, you have the right to request the restriction of the processing of your personal data instead of its erasure.
If you have lodged an objection in accordance with Art. 21 para. 1 GDPR, a balance must be struck between your interests and ours. As long as it has not yet been determined whose interests prevail, you have the right to request the restriction of the processing of your personal data.

If you have restricted the processing of your personal data, this data - apart from its storage - may only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or of a member state.

4.7 Objection to advertising e-mails

We hereby object to the use of contact data published as part of our obligation to provide a legal notice for the purpose of sending unsolicited advertising and information material. The operators of the website explicitly reserve the right to take legal action in the event of the unsolicited sending of advertising information, such as spam e-mails.

5 Data collection on this website

5.1 Cookies

Our internet pages use so-called "cookies". Cookies are small text files and do not cause any damage to your end device. They are stored on your device either temporarily for the duration of a session (session cookies) or permanently (permanent cookies). Session cookies are automatically deleted at the end of your visit. Permanent cookies remain stored on your end device until you delete them yourself or they are automatically deleted by your web browser.

In some cases, cookies from third-party companies may also be stored on your device when you visit our website (third-party cookies). These enable us or you to use certain services of the third-party company.

Cookies have various functions. Many cookies are technically necessary, as certain website functions would not work without them (for example, the shopping basket function or the display of videos). Other cookies are used to evaluate user behaviour or display advertising.

Cookies that are required to carry out the electronic communication process (necessary cookies) or to provide certain functions that you have requested (functional cookies, e.g. for the shopping basket function) or to optimise the website (e.g. cookies to measure the web audience) are stored on the basis of Art. 6 para. 1 lit. f GDPR, unless another legal basis is specified. The website operator has a legitimate interest in the storage of cookies for the technically error-free and optimised provision of its services. If consent to the storage of cookies has been requested, the cookies in question are stored exclusively on the basis of this consent (Art. 6 para. 1 lit. a GDPR); consent can be revoked at any time.

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be restricted.

If cookies are used by third-party companies or for analysis purposes, we will inform you about this separately in this privacy policy and, if necessary, request your consent.

Revocation

You can adjust your cookie settings in your browser settings at any time.

5.2 Contact form

If you send us enquiries via the contact form, your details from the enquiry form, including the contact details you provide there, will be stored by us for the purpose of processing the enquiry and in the event of follow-up questions. We will not pass on this data without your consent.

This data is processed on the basis of Art. 6 para. 1 lit. b GDPR if your enquiry is related to the fulfilment of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the enquiries addressed to us (Art. 6 para. 1 lit. f GDPR) or on your consent (Art. 6 para. 1 lit. a GDPR) if this has been requested.

We will retain the data you provide on the contact form until you request its deletion, revoke your consent for its storage, or the purpose for its storage no longer pertains (e.g. after fulfilling your request). Mandatory statutory provisions - in particular retention periods - remain unaffected.

5.3 Enquiry by e-mail, telephone or fax

If you contact us by e-mail, telephone or fax, your enquiry including all personal data (name, enquiry) will be stored and processed by us for the purpose of processing your request. We will not pass on this data without your consent.

The data you send to us via contact requests will remain with us until you ask us to delete it, revoke your consent to storage or the purpose for data storage no longer applies (for example, after your request has been processed). Mandatory statutory provisions - in particular statutory retention periods - remain unaffected.

5.4 Data security

All data transmitted by you personally is encrypted using the common and secure TLS (Transport Layer Security) standard. TLS is a secure and tried-and-tested standard that is also used in online banking, for example. You can recognise a secure TLS connection by the s appended to the http (i.e. ..) in the address bar of your browser or by the lock symbol at the bottom of your browser.

We also use suitable technical and organisational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or unauthorised access by third parties. Our security measures are continuously improved in line with technological developments.

6 Analysis tools and advertising

Matomo

This website uses the open source web analysis service "Matomo". Matomo uses technologies that enable the cross-page recognition of users to analyse user behaviour (e.g. cookies or device fingerprinting). The information collected by Matomo about the use of this website is stored on our server. The IP address is anonymised before storage.

With the help of Matomo, we are able to collect and analyse data about the use of our website by website visitors. This allows us to find out, among other things, when which pages were accessed and from which region. We also record various log files (e.g. IP address, referrer, browser and operating system used) and can measure whether our website visitors perform certain actions (e.g. clicks, purchases and similar).

This analysis tool is used on the basis of Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in the anonymised analysis of user behaviour in order to optimise both its website and its advertising. If a corresponding consent has been requested (for example, consent to the storage of cookies), the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR; the consent can be revoked at any time.

Hosting

We host Matomo exclusively on our own servers so that all analysis data remains with us and is not passed on.

Revocation

You can object to the use of Matomo at any time in the cookie settings.

7 Newsletter

Newsletter data

If you would like to receive the newsletter offered on the website, we require an e-mail address from you as well as information that allows us to verify that you are the owner of the e-mail address provided and that you agree to receive the newsletter. Further data is not collected or is only collected on a voluntary basis. We use this data exclusively for sending the requested information and do not pass it on to third parties.

The data entered in the newsletter registration form is processed exclusively on the basis of your consent (Art. 6 para. 1 lit. a GDPR). You can revoke your consent to the storage of the data, the e-mail address and its use for sending the newsletter at any time, for example via the "unsubscribe" link in the newsletter. The legality of the data processing operations that have already taken place remains unaffected by the cancellation.

The data provided by you for the purpose of subscribing to the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter and deleted from the newsletter distribution list after you unsubscribe from the newsletter. Data stored by us for other purposes remains unaffected by this.

After you unsubscribe from the newsletter distribution list, your e-mail address may be stored by us or the newsletter service provider in a blacklist to prevent future mailings. The data from the blacklist will only be used for this purpose and will not be merged with other data. This serves both your interest and our interest in complying with the legal requirements when sending newsletters (legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR). Storage in the blacklist is not limited in time. You can object to the storage if your interests outweigh our legitimate interest.

8 eCommerce and payment providers

Data transmission when concluding contracts for online shops, retailers and goods dispatch

We only transfer personal data to third parties if this is necessary in the context of contract processing, for example to the companies entrusted with the delivery of the goods or the credit institution commissioned with payment processing. Any further transmission of data will not take place or will only take place if you have explicitly consented to the transmission. Your data will not be passed on to third parties without your explicit consent, for example for advertising purposes.

The basis for data processing is Art. 6 para. 1 lit. b GDPR, which permits the processing of data for the fulfilment of a contract or pre-contractual measures.

9 Data processing in the context of events / workshops

In the following, we provide information about the collection of personal data that is processed in the context of registration / participation in events / workshops organised by our organisation.

9.1 Types of data and purpose of data processing

The purpose of the processing is the organisation of the event and the communication necessary for this as well as the sending of advertising on request for future similar events.

Registration:

first name and surname
e-mail address
workshop or event selection (topic, date and time)
industry or company affiliation (optional)
special requirements (optional)
inclusion on mailing list for future mailing of information (with appropriate consent)

Depending on the type of event/workshop, it may also be necessary to request further personal data. All data types are always derived from the input mask of the respective event/workshop for which you are registering.

Implementation:

For additional information on data processing by the communication provider used, please refer to point 10 of this privacy policy.

9.2 Legal basis for data processing

We process your information in accordance with the provisions of the European and German data protection laws (EU GDPR, BDSG new), i.e. if

you have registered for an event/workshop on our website, the processing is based on your consent (Art. 6 para. 1 a EU GDPR) or
you contact us by e-mail or by other means, the data you provide (e.g. your name, e-mail address and telephone number) will be stored by us in order to answer your enquiry or
the processing is necessary for the fulfilment of a contract with you or for the implementation of pre-contractual measures (Art. 6 para. 1 b GDPR) or
processing is necessary for the purposes of the legitimate interests pursued by us or by a third party, e.g. in the following cases Assertion of claims, defence against legal action, detection and elimination of misuse, prevention and investigation of criminal offences (Art. 6 para. 1 f GDPR) or
processing is carried out for the purpose of organising the event and for public relations work (e.g. production and publication of images on the homepage) in compliance with Art. 6 para. 1 f GDPR and Recital 47 GDPR.
This is permissible provided that your interests, fundamental rights and freedoms do not outweigh the legitimate interest of the Institute. The subject of the photos is the event as such and not the persons involved, or
the processing is carried out for the purpose of internal evaluation and as a research and working basis for the scientific departments, in compliance with Art. 6 para. 1, letter f GDPR.
This is permissible provided that your interests, fundamental rights and freedoms do not outweigh the legitimate interest of the Institute.
Data processing in the context of employment (Art. 88 GDPR in conjunction with Section 26 BDSG)

9.3 What are the categories of recipients of your data?

Within our organisation, access to your data is granted to those departments that require it to fulfil our contractual or legal obligations or that are permitted to process it based on our legitimate interest.

We may transfer your personal data to companies affiliated with us, insofar as this is permitted within the scope of the stated purpose or a legal basis.

Your personal data may be passed on by us to third parties (e.g. to credit institutions or payment service providers for payment processing, telecommunications service providers or public bodies and institutions such as tax authorities) if you have previously consented to the transfer or if we are legally or contractually obliged or authorised to do so.

We also pass on the data to processors (e.g. IT service providers for remote maintenance and support, hosting providers, data centres, etc.) who support us in the processing of contracts and fulfilment of legal obligations. These are carefully selected in each case and are obliged by us in accordance with Art. 28 GDPR.

9.4 Data sources:

We process personal data that we receive from you via the registration card or directly via the online registration form or that we have legitimately obtained from publicly accessible sources (e.g. press, internet) and are authorised to process.

9.5 Data transfer to a third country

If we transfer your personal data to a country outside the European Economic Area (EEA), this will only take place if you have given us your express consent, the transfer is necessary for the provision of contractual services to you or the transfer is subject to legal regulations. In addition, your personal data will only be transferred outside the EEA if an adequate level of data protection has been confirmed by the EU Commission or if other appropriate data protection guarantees (e.g. binding internal company data protection regulations or EU standard contractual clauses) are in place.

9.6 How long will your data be stored?

The data will be deleted immediately after fulfilment of the specified purposes or after objection to processing in accordance with Art. 21 para. 2 GDPR and the associated purpose no longer applies, unless legal obligations prevent deletion. In these cases, your personal data will be erased once the legal obligation no longer applies and any resulting claim periods have expired.

The personal data processed on the basis of the legitimate interest will be processed for the period of the justified legitimate interest and insofar as the fundamental rights of the data subjects do not prevail.

9.7 Obligation to provide

In principle, we only collect the data that we need for the intended purposes. Without this data, we will regularly not be able to enable you to participate in our events / workshops.

Unless required by law or (pre-)contract, you are not obliged to provide us with personal data. There are no negative consequences associated with the non-provision of voluntary data. However, failure to provide data in individual cases may, for example, make communication with you more difficult or delay it.

9.8 No automated decision-making

There is no automated decision-making in individual cases within the meaning of Art. 22 GDPR.

10 Data subject information on data processing for video communication

If you participate in a video communication with us, we use various tools.

Information on the provider / data processing by Microsoft Teams can be found here (in German only) https://docs.microsoft.com/de-de/MicrosoftTeams/teams-privacy

Information on the provider / data processing by Zoom can be found here (in German only) https://explore.zoom.us/de/privacy/

Information on the provider / data processing by Webex can be found here (in German only) https://www.cisco.com/c/de_de/about/legal/privacy-full.html

The service is technically provided by the communications service provider Connect4Video (C4V). Information on the provider / data processing by (in German only) https://www.connect4video.com/datenschutz

Information on the provider / data processing by Webex can be found here (in German only) https://www.cisco.com/c/de_de/about/legal/privacy-full.html

10. 1 Scope and purpose of data collection

Personal data of our employees is processed in accordance with Section 26 BDSG in conjunction with Art. 6 para. 1 lit. f) GDPR to ensure the effective implementation of video communication.

For contractual partners, Art. 6 para. 1 sentence 1 lit. b GDPR is the legal basis. Data of other participants are processed on the basis of their voluntary participation in conjunction with Art. 6 para. 1 sentence 1 lit. f GDPR.

The provision of your personal data is necessary for legitimization for participation; failure to provide it would mean that your participation in the video communication is not possible.

The scope of the data also depends on the information you provide before or during participation in the video communication.

We use your name / e-mail address to send you an invitation link to participate, in this context we collect the following personal data from you:

Title & details of the meeting
Surname, first name
e-mail address
Telephone number (optional)
Employer / organization (if applicable)
Job title (if applicable)
Profile picture, if camera activated (optional)

As part of the technical processing of video communication, certain data is collected for technical reasons. When you access the login link, our web servers record the following in a log file by default

the IP address of your computer,
the address (URL) of the page accessed,
the date and time of access
any error messages and
if applicable, the operating system and
the browser software of your end device and
the website from which you are visiting us.

This log file data is used to ensure the functionality of our services and is deleted after 90 days without being linked to personal data.

When dialling in with the telephone: information on the incoming and outgoing phone number, country name, start and end time. Additional connection data such as the IP address of the device may be saved.

Text, audio and video data: You can use the audio, video and chat functions. The text entries you make are processed in order to display and log them in the communication. Video and audio data from the microphone and camera of the end device are processed for the duration of the video communication. Use is optional and can be deactivated at any time.

For recordings (optional): If we record video communications, we will inform you in advance and ask for your consent if necessary. The recording will be displayed in the application. In the case of online presentations, questions asked may be processed for follow-up purposes.

Automated decision-making within the meaning of Art. 22 GDPR is not used.

10.2 What categories of recipients of your data are there?

Personal data that is processed in connection with the use of the service is not passed on to third parties unless it is intended to be passed on or you have consented to it being passed on.

Corresponding contracts for order processing - in accordance with Art. 28 GDPR - have been concluded with all service providers used.

10.3 Data processing outside the European Union

The service providers necessarily obtain knowledge of metadata that is processed as part of the provision of the service. Processing therefore also takes place in a third country on the basis of concluded EU standard contractual clauses.

10.4 How long will your data be stored?

Personal data will be deleted as soon as there is no need for further storage, e.g. for the fulfillment of contractual services or verification of warranty claims. Statutory retention obligations remain unaffected.

11 Case law database "ius gender & gewalt"

If you would like to support us in the collection and thus the further expansion of the database, we would be delighted if you could provide us with (new) decisions, documents or other texts or general information (such as case numbers or press releases) on the subject of gender-based violence.

You have the option of providing us with these contributions or information by means of a contact form or e-mail.

11.1 Purpose and legal basis of the processing

If you send us the decisions, documents or other texts or general information using the contact form/e-mail, your details from the contact form or e-mail, including the data you provide there (e.g. name, e-mail address or similar), will be temporarily stored by us for the purpose of processing the submission. Your data will not be passed on to third parties, for example for advertising purposes.

This data is processed on the basis of your consent (Art. 6 para. 1 lit. a GDPR), as we do not request this data from you, but you provide it to us voluntarily.

All publications in the database are made without personal reference, so it is not possible to trace which information has been provided by you.

11.2 How long will your data be stored?

The personal data you provide in the contact form or by e-mail will be stored by us for a maximum period of 90 days and then deleted. The contributions you submit to the database are made without reference to individuals and remain stored in the database indefinitely.